Opici Wines & Spirits, a fourth-generation importer and producer with family roots in the wine business dating back to 1913, is currently seeking a Billing Administrator to join our Operations Team, in a fast-paced, dynamic environment. This is an Excellent Opportunity to be part of The OPICI VISION: To create extraordinary experiences through superior products and service from our family to yours.
POSITION SUMMARY: We are seeking a detail-oriented and proactive Billing Administrator to join our team. This role will play a critical part in supporting our sales operations by managing distributor billbacks and coordinating the issuance of samples to our sales team. The ideal candidate will have a strong understanding of the billing process, exceptional organizational skills, and the ability to manage multiple tasks efficiently.
- Distributor Billbacks Management:
- Process and track distributor billbacks, ensuring accuracy and timely submission.
- Collaborate with distributors to resolve any discrepancies or issues related to billbacks.
- Maintain detailed records of all billback transactions and prepare regular reports for the finance and sales teams.
- Work closely with the finance department to ensure proper allocation and reconciliation of billbacks.
- Sample Management:
- Coordinate the distribution of wine samples to the sales team, ensuring that samples are issued promptly and in accordance with sales strategies.
- Work with the sales team to understand sample needs and prioritize requests based on business goals.
- Ensure compliance with company policies and industry regulations when issuing samples.
QUALIFICATIONS:
- Previous experience in an administrative or operations role, preferably within the wine industry.
- Excellent organizational skills and attention to detail.
- Proficiency in Microsoft Business Central and other Microsoft applications.
- Strong communication skills, both written and verbal.
- Ability to work independently and as part of a team.
COMPENSATION & BENEFITS: Hourly Compensation on the basis of experience. Eligible for Health and Welfare Package and 401k (with Company Match). Paid Time Off.
If you would like to learn more about this open position or submit your resume for consideration, please email John Mihm at mihmj@opici.com with the subject line “Operations Administrator”.