OPICI/RNDC NY is currently seeking an Executive Assistant to join our growing Company and our RNDC Sales Force.  This is an Excellent Opportunity to join Our Team and be a part of the OPICI/RNDC NY VISION: To create extraordinary experiences through superior products and service from our family to yours.

POSITION SUMMARY: OPICI/RNDC NY is looking for an outgoing, self-motivated, and organized Executive Assistant to join our growing Sales team.

OPEN POSITIONS: The Executive Assistant must be effective in planning, prioritizing, and executing tasks in a timely manner. They must also exhibit skills in building and maintaining strong relationships both internally and externally. The ideal candidate is both approachable and respectful, comfortable with new technology, calendar & travel management, virtual meeting platforms, scheduling systems, and proficiency in all Office 365 applications.

DUTIES AND RESPONSIBILITIES:

  • Resolves problems from information that is not readily available and may be required to conduct research and make recommendations.
  • Exposed to and handles/maintains highly confidential and sensitive information.
  • Tracks and manages special projects and ensures that deadlines are met.
  • Coordinates off-site conferences and meetings; makes travel arrangements.
  • Handles agenda and logistics for meetings, dinners, and other functions.
  • Assists with technical challenges by working with the IT department to resolve issues in the shortest amount of time.
  • Answers phones, screens call, takes messages, refers callers, manages calendars and sorts/distributes mail.
  • Prepares materials for meetings and compiles special reports, letters, memos.
  • May track budgets/expenses and analyze/prepare expense reports.
  • May provide leadership/direction to other administrative assistants.

QUALIFICATIONS:

  • Bachelor’s degree (B. A.) from four-year College or university
  • 3 to 5 years’ relevant experience in a customer facing Industry with food and beverage industry preferred.
  • Computer proficiency with Microsoft Office a must – Excel savvy, skilled in PowerPoint presentation, Outlook, Word, and Teams.
  • Attention to Detail, Autonomy, Commitment, Solution Oriented.
  • Self-motivated with the ability to multitask.     
  • Must be an analytical thinker, and pivot as needed.
  • Excellent written and oral communication skills with strong interpersonal skills.
  • Versatility, flexibility, and willingness to work within constantly changing priorities with enthusiasm. 
  • Ability to manage priorities, workflow and to handle multiple projects and meet deadlines.
  • Ability to work in a high energy sometimes stressful atmosphere.

COMPENSATION & BENEFITS:  Salary range $60K – $75K annually. Eligible for Health and Welfare Package and 401k (with Company Match). Holidays and Paid Time Off

To be considered for this position, please reach out to spitzs@opici.com

Job Department: Sales
Job Type: Full Time
Job Location: New York-Metro NY